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How Much Does a Digital Copier Cost?

Buying a Copier

Copiers have a been a staple in the office environment for decades, but modern copiers are far more advanced than their 1960s-era predecessor, the Xerox machine. Modern copiers perform a variety of functions, serving as digital printers, scanners and fax machines, to. Many can be fully integrated into your office’s computer network.

Digital copiers can range in price from just $1,500 to upwards of $80,000. We’ll get into pricing details in a bit, but first a little more information about modern digital copiers and their features.

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About Digital Office Copiers

Modern copiers are often called multifunction printers (MFPs) to reflect the fact that they do a lot more than just make copies. Scan a document and email it to a coworker or client, print directly from a USB memory device or send a fax without leaving your computer.

MFPs automate most of the tasks that once had to be done manually. They have automatic feeders, automatic sizing and automatic shut-off features. They can sort and staple documents. They allow you to edit images - combining several images onto one page or adding features such as page numbers or watermarks.

The latest MFPs also have features such as high-resolution touch screens, color displays, full-size retractable keyboards and remote front panels (i.e. the MFP panel can be seen and operated from a computer). The image quality is sharp and the printing speeds, though variable from one model to the next, are fast.

Digital Office Copier Prices

Digital office copiers vary widely in price depending the quality of the machine, its printing capacity and features. Printing capacity has the biggest impact on price.

Copier Costs
  • Low-end machines capable of printing 20 pages per minute (ppm) start at around $1,500. These are suitable for very small businesses with minimal printing needs.
  • Mid-volume printers capable of 21 to 35 ppm usually start at $3,000 to $10,000. With the most advanced features, you could pay up to $15,000 for a black-and-white model or up to $20,000 for a color model.
  • High-volume machines with speeds of 36 to 56 ppm usually cost about $40,000 to $60,000. These are suitable for large corporations.
  • Printers capable of more than 100 ppm are available for $80,000 plus, but the speed is far more than most companies need (unless you’re in the printing business).

If you’re on a tight budget, considering buying a refurbished copier. You may not get up-to-the-minute technology, but you can cut the price in half - or more.

Buying vs. Leasing

Most companies actually lease digital copiers rather than buy them outright. This reduces the upfront expense and ensures that you always have the latest technology. When the lease term expires - usually in three to five years - you can trade in the machine for a newer model.

Leasing is more expensive in the long run, but it preserves short-term cash for other expenses, which is crucial if you’re operating on a tight budget.

Let’s say you’re planning to lease a $40,000 copier. Your monthly payment for a three-year lease would be about $1,300 to $1,400, which adds up $46,800 to $50,400 total. The monthly payment for a five-year lease would be $900 to $1,000, which brings the total cost to $54,000 to $60,000. As you can see, you’ll pay less over the long term with a shorter lease.

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