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Costs, Benefits and Features of Golf Course POS Systems

Read This Buying Guide Before You Purchase a Golf Course POS System

Today's point of sale (POS) systems offer a variety of features and functions designed to help you grow revenue and streamline operations at your golf course. From the gift shop to the drinks cart, you want a system that makes it easy for your golfers to pay for the services they want, with the security features that protect you both from credit card fraud.

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What Features Does a Golf Course POS System Need?

Though there are variables in options and features, a few components are common to just about every POS system. These include:

  • POS computer
  • POS software
  • Cash drawer
  • Customer display screen
  • Keyboard
  • Printer
  • Barcode Scanner
  • Touch screen monitor

If you include a mobile terminal for your drinks cart or clubhouse, you'll also have a tablet or similar device with built-in credit card capabilities. Two other items to look for include flexibility and ease of use.

A flexible POS system is one that grows and changes along with your needs. You may start out only needing two computers with six users or terminals. However, as your course grows, you likely need to increase those numbers. Make sure you talk to your vendor about the cost of expansion and upgrades.

You also want a POS system that's easy to learn and use. Determining this requires a software demo. When testing it out, you're looking for how intuitive the interface is. A user-friendly system makes training new employees quick and easy. Talk to the vendor about training. Most cloud-based applications include ample training, but if you choose on-site hosting, training isn't always a given.

What are the Benefits of a Golf Course POS System?

The main benefit of any POS system is offering a secure, convenient means of accepting electronic payment for goods and services. Whether they're in the pro shop, buying a round for their foursome from the drinks cart, or taking a break on the 19th hole, your golfers appreciate a quick, easy way to pay their bill that doesn't require them to carry cash.

POS systems go beyond traditional cash register duties, though. Available features help automate inventory control tasks, such as generating purchase orders. They also include analytics and reporting functions, providing data you can use to streamline operations and learn more about your customers to aid in marketing endeavors.

How Much Does a Golf Course POS System Cost?

If you're looking for a complete system, including hardware and software, pricing starts at around $2,000 for a single terminal system. As you add users and terminals, costs go up, depending on the number of users. Expect to spend around $4,000 for two terminals, $6,000 for three, and so on.

A used system saves you around 40 percent. For example, a refurbished system that includes two POS computers, touch screens, drawers, printers, scanners, and more, runs around $2,500.

If you already have the hardware for a POS system and just need software, you're looking at between $1,000 and $2,000 per user. Cloud systems cost a bit less, as you pay monthly per user fees instead of purchasing lifetime licensing rights. These plans start at around $10 per month per user.

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