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Features and Costs of Retail Time and Attendance Solutions

Whether you currently have a time and attendance solution up and running or you are considering implementing one fresh; there are a variety of features to consider.

Features of Costs and Retail Time and Attendance Solutions

Determining your needs ahead of time will help you shop for the best software you can buy. Familiarizing yourself with the industry standards, evaluating your staffing requirements and having a list of items that would be great to incorporate will help you streamline your options.

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Touch Screen or Proximity Swiping Options

Quick and easy is the name of the game when it comes to enabling your staff to clock into and out of each shift. Many retail establishments offer their staff an Employee number and corresponding swipe cards. These are commonly attached to store keys and other vital items used every shift. Employees simply swipe the card similar to a debit card and this tracks their time and attendance. Many software programs will incorporate stat holidays, overtime and time off to give you an electronic paper trail to rely on for payroll purposes.

Sometimes having key cards swinging from your wrist or around your neck is dangerous and cumbersome; depending on your retail establishment. The touch screen options can be integrated near the till or even be a part of the till software and enable everyone to access signing in and out with ease.

Features are similar with different software delivery systems. Whether you decide a mobile App is the best for your workspace or wish to have a physical system installed; the following features are commonly offered:

  • Time In at beginning of shift
  • Clock Out for end of day
  • Break Time
  • Change Job or Cost Code
  • View Hours
  • Request Time Off
  • GPS Update
  • Absenteeism
  • Holidays/OT/Time Off

How Much Does a Time and Attendance Solution Cost?

The budget for your software directly reflects the amount of equipment you require. Do you need each employee to have their own swipe card or will management will be the only ones with access? Do you prefer to have a standalone apparatus in the break room or are you tying the software into your till? Do you prefer to have a mobile app and pay a monthly processing/access fee or do you prefer to purchase and install the software outright? All of these factors will influence your bottom line.

Getting Multiple Quotes Will Save You

See what the competitors are willing to offer. Understanding the different niches of this specialty software will help you determine which particular set up will be the most appropriate for your retail location. Some retail outfits work under one roof while others offer mobile tours and have different needs. Look at your business closely to determine what will be the best solution for your employees and what info you would like to have access to for HR and Payroll purposes as well in order to make a suitable decision.

Free Trial Periods

Many cloud-based systems offer free trial periods from two weeks to a month. Similarly, many installation software systems offer similar trial periods to ensure that all of the staff and management are comfortable with the software and will comply. Ask the company you are considering working with what their return policies, trial offers and software warranty services are like prior to making a final decision.

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